Built for the people responsible when a permit expires.
Prosenx keeps every permit, licence, and certificate tracked, assigned, and renewed - so deadlines don't catch you off guard. 14 days free, no credit card required.
One place for every permit, licence, and certificate.
No more digging through email attachments the night before an audit. Every document your organisation owns lives in a structured, searchable repository - with categories, version history, and clear ownership.
Full-text search
Find any document by name, category, responsible person, or expiry range.
Custom categories
Organise by regulatory body, department, project, or any structure that fits your operations.
Secure cloud storage
Documents stored with encryption. Access from anywhere, on any device.
Reminders that reach the right person, at the right time.
Set configurable notification windows - 30, 14, 7, 3, and 1 day before expiry. Alerts go directly to the document owner and the organisation admin by email, so nothing depends on anyone remembering to check.
Configurable reminder schedule
Choose which intervals trigger alerts - 30, 14, 7, 3, and 1 day before expiry. Set it once for your whole organisation.
Delivered to the inbox
Alerts arrive by email so deadlines reach you even when you're not logged in.
Flexible recipient control
Alerts go to the document owner and admin by default. Individual team members can be toggled on or off per their preference.
Every version of every document. Preserved.
When you renew a permit, Prosenx doesn't overwrite the previous version. The full renewal chain is preserved, so when a regulator asks for the history of a document, you have it in one click.
Renewal chain
V1, V2, V3 - every renewal linked together. View the complete history of any document.
Audit-ready history
The full compliance record - documents, ownership, and dates - is preserved and viewable at any time for any audit request.
Your whole team, one shared repository.
Invite your team and assign each document to a responsible person. Everyone has access to the full company repository, and admins always know who owns what.
Role-based access
Admin, manager, and staff roles - each with appropriate access to the organisation's documents.
Invite team members
Send email invitations. New members join your organisation and get access immediately.
Document ownership
Every document has a named responsible person. When a deadline approaches, the right person gets the alert.
Organised the way your operations are structured.
Group documents into categories that match your regulatory environment - HSE, environmental, operational, statutory, or whatever structure your organisation already uses. Filter your repository by category to find what you need instantly.
Custom categories
Create and name categories to match your document types and regulatory bodies.
Filter by category
Narrow your repository view to a specific document type in one click.
Status filter
View active, expiring, or expired documents across any category at any time.
Export to spreadsheet
Download your full document register as an Excel file - useful for reporting, sharing with management, or offline reference.
Compliance status export
Export a snapshot of your current compliance position - active, expiring, and expired documents - ready to present to a regulator or internal auditor.